For those who’re something like me, you are persistently understanding of no less than 20 browser tabs, 4 journals, a yellow authorized pad or two, and myriad Publish-it notes caught round your pc monitor.

Editorial calendar template graphic with a calendar to stand for the content calendar and publishing schedule.

 Free Download: Marketing Editorial Calendar Template

To the common director, it is nothing in need of chaos. To the blogger, it is proof of a (determined) want for an editorial calendar.

With no mutually agreed-upon system for planning, writing, and scheduling content material each week, you will discover your self in a pile of missed deadlines, unedited weblog posts, and a good quantity of staff stress.

content calendar sample

There is not any such factor as an ideal editorial calendar — all of it depends upon the wants of your staff. Nonetheless, there are a number of questions you need to ask your self to find out what your editorial calendar ought to appear like. These embody:

  • How incessantly are you publishing content material? Do you might have stuff going reside daily? As soon as every week? Maybe a number of instances a day? Learn the way typically you publish to determine one of the best ways to visualise your editorial calendar.
  • Do you create multiple sort of content material? For those who add as many movies to YouTube as you publish articles to your organization weblog, your editorial calendar might want to distinguish between the 2.
  • How many individuals will use this editorial calendar? The very best editorial calendars enable a number of folks to brainstorm, collaborate, and supply suggestions on assignments in actual time — straight on the calendar.
  • What are the assorted phases content material goes via earlier than it is printed? How complicated is your content material pipeline? Is there a considerable overview or approval course of that every piece of content material goes via? Be sure your calendar can distinguish between two comparable assignments which might be in several phases of creation.
  • What format will you utilize to arrange this calendar? You may wish to select the system that finest aligns together with your objectives and your staff’s workflows. 

Put these factors into follow by learning how to create your content calendar. Or, preserve studying to find out how an editorial calendar can enhance what you are promoting. 

Editorial Calendar Advantages

Whereas an editorial calendar can take time to arrange and put in place, this technique could make a big impact in your content material advertising and marketing.

Improves content material high quality and consistency.

Planning content material prematurely makes it simpler so that you can create constant content material your viewers can depend on.

Plus, an editorial calendar offers you a construction for creating batches of content material. This allows you to deal with ideation and content material creation individually, providing you with extra vitality and focus to create high quality content material.

Extra possibilities to innovate.

Based on 2022 HubSpot research, greater than half of entrepreneurs pivoted on technique in 2021. Of these, 83% pivoted two to 4 instances.

Change is the one fixed in advertising and marketing technique. With an editorial calendar, you might have a transparent view of what content material aligns together with your new technique and the place to innovate.

This strategy additionally offers you time and house to think about inventive angles for every bit of content material.

Helps accountability.

Content material advertising and marketing has a variety of particulars. Not everybody must know what weblog or hashtag will get posted when, however an editorial calendar might help each member of your staff keep accountable for his or her items within the puzzle.

Streamlines processes.

As what you are promoting grows, you would possibly discover some processes can even develop extra sophisticated. HubSpot analysis says that entrepreneurs spend a median of 5 hours a day on admin and operational duties.

However an editorial calendar can simplify these processes. It may give your staff a straightforward overview of a whole mission, quarter, or marketing campaign from begin to end. This helps totally different departments and groups coordinate and streamline their efforts.

Higher teamwork.

18% of entrepreneurs have a tough time discovering high expertise and 17% wrestle with staff coaching.

Simplified processes and higher accountability imply that your staff can work higher collectively. This lets every member of your staff spend extra time utilizing their distinctive talents to create nice content material for what you are promoting. It additionally simplifies coaching and retaining your finest staff.

Improves your staff expertise.

Based on 2022 research, 76.6% of surveyed entrepreneurs say extra time for targeted work would resolve their burnout.

An editorial calendar creates a constant plan and a greater worker expertise. This reduces the stress and uncertainty that may result in burnout in advertising and marketing groups.

Presents clearer information insights.

Editorial calendars supply a transparent file of:

  • Content material varieties
  • Property to incorporate in printed content material
  • When to publish

This file makes it simpler to trace content material efficiency. With this monitoring in place, your staff shall be set to optimize and enhance your content material to fulfill your objectives.

Easy methods to Create an Editorial Calendar

A profitable editorial calendar is a dwelling mission that what you are promoting will change as you develop and scale your social media and content material technique. To begin the method of making your personal, we’ve got some assets to simplify the method.

With all of the various kinds of calendars you possibly can create, we’ll talk about the categories you possibly can select, and find out how to plan the rollout of your content material.

1. Outline your target market and content material themes.

Earlier than you start plugging content material into your editorial calendar, make sure you overview your content material technique. Scan for content topics, buyer persona needs, and training your staff would possibly must create successful content material.

What is an editorial calendar instructions, buyer persona graphic, HubSpot

These particulars might help you schedule the precise content material on the proper time.

2. Define content material objectives and KPIs.

For efficient useful resource administration, use your goals and metrics as a jumping-off level on your editorial calendar. This could simplify reporting and make it simpler to shortly gauge the efficiency of latest methods.

3. Select a format for organizing your editorial calendar.

Speak to your staff about their preferences and work habits earlier than selecting a format. Ask every staff member:

  • The place they’re working from
  • What instruments they’re utilizing
  • How they arrange their content material creation
  • Collaboration wants

editorial calendar examples: google sheets

Image Source

Editorial Calendar Codecs

An editorial calendar is actually a planning instrument. There is not any such factor as an ideal editorial calendar, however some codecs shall be higher than others at serving to you remedy your staff’s objectives.

Listed here are a few of the other ways to format your editorial calendar, and the professionals and cons of every format:

Editorial Calendar Spreadsheet

A spreadsheet is a straightforward strategy to arrange your content material.

editorial calendar format: spreadsheet

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  • Straightforward information aggregation and group
  • Price-effective
  • Quick studying curve and accessible, making collaboration simple
  • Straightforward to customise
  • Integration with calendar apps and content material administration instruments


  • Onerous to visualise your calendar
  • Restricted choices for collaboration
  • Tough to get a transparent breakdown at a look
  • May be clunky for monitoring a number of channels

Content material Calendar

A content material calendar is a extra detailed model of the editorial calendar spreadsheet and helps customers visualize content material timing.

editorial calendar example


  • Makes it simpler to arrange content material particulars
  • Probably the most simple strategy to know what is going on out and when
  • Can embody key phrases, coloration coding, tags, assignments, and content material varieties


  • There’s extra to mission and content material administration than publishing dates
  • May be time-consuming to place collectively
  • A calendar could not at all times be efficient by itself

Challenge Administration Software

Instruments like Trello or Asana could be useful for complicated or multi-channel editorial calendars.

editorial calendar format: kanban board

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  • Presents a transparent editorial workflow
  • Designed for complicated mission administration
  • Customizable
  • Supply collaboration and visualization like a Kanban board


  • May be overwhelming
  • Has a steeper studying curve for brand new staff members

Editorial Calendar Purposes

Challenge administration instruments like or CoSchedule may supply cellular functions. This on-the-go entry might help streamline editorial calendar creation and upkeep.

Editorial calendar formats, Application,


  • Presents easy accessibility to your editorial calendar
  • Has decisions for content material creation, planning, and assigning
  • Contains collaboration instruments and analytics


  • May be costly
  • Could also be troublesome to customise

Select one of the best format and determine on how you will implement it. Decide the instrument or platform that gives the options or interface your organization wants most.

4. Designate your fundamental advertising and marketing channels.

Most companies shall be creating distinct content material and messaging for every advertising and marketing channel. So, select fastidiously. When you’ve chosen your high channels, make considerate choices about the way you wish to arrange this content material in your editorial calendar.

Editorial calendars are extremely visible instruments. For those who’re not a visible thinker, needless to say 65% of persons are visible learners, so different folks in your staff could also be.

Make your editorial calendar simpler to interpret with visible cues. Differentiating your calendar with a special coloration for every channel you publish on can minimize confusion on your staff. You can even divide publish varieties or subject material utilizing visuals to ensure you schedule the precise content material on the proper time.

5. Assign roles and tasks.

Roles and tasks can appear apparent when a content material technique launches, however this readability can fade over time. So, make sure you particulars like writing, enhancing, publishing, and picture creation in your calendar.

This easy step makes processes, roles, and deadlines clear. It additionally creates accountability for each member of your staff.

6. Examine your competitors’s posting frequency.

Look to different companies posting in the identical business or area of interest as yours. Then, examine which rivals are profitable in capturing consideration and the way they received to that degree of success.

Under no circumstances must you copy others’ content material subject material or the precise dates or instances they publish. As a substitute, pull inspiration and make your personal editorial calendar to seize consideration on the times or instances rivals aren’t posting. This tactic may assist you discover gaps in your content material technique.

7. Plan your posts persistently.

Content planning is an extremely vital part of any robust advertising and marketing technique.

As Carsyn LeClere, Strategist at Blue Frog, advised me, “Content material planning helps present a greater view of all of your advertising and marketing initiatives and the way they play into one another. It is vital to have as a result of it ensures you do not duplicate content material efforts, cannibalize a subject, miss any initiatives, or neglect any a part of the client’s journey.”

She provides, “With the ability to plan content material at a excessive degree lets you deal with content material that issues and makes it simpler to supply content material that is constant together with your model story.”

Organizing your editorial calendar for posting on the identical weekly schedule can drive publicity on your content material and enhance engagement.

Posting on a frequent foundation retains your followers coming again for extra. Social media platforms reward profiles that drive this engagement with extra visibility. And search engines like google reward content material that searchers like to click on. In spite of everything, these platforms wish to seize and keep folks’s consideration too.

If you create a patterned or constant posting cycle, you’re utilizing every channel in an optimized method.

For instance, in the event you publish electronic mail tips about Tuesdays, your viewers will depend on these ideas and search for them. For those who publish the identical helpful ideas at random, your target market would possibly miss that content material. So, common posting retains your viewers engaged and builds a stronger reference to them.

Making a content material calendar that has a transparent schedule of posts will assist you keep constant and keep a gradual stream of content material.

8. Audit and adapt your editorial calendar as needed.

It could take a while to excellent your editorial calendar.

For those who start with low engagement within the first couple of months, run a content audit and adapt your content material calendar to higher have interaction your followers.

Detail from HubSpot SEO audit kit for content audit instructions

Then, schedule common audits to measure your content material efficiency and use your content material calendar to trace the worth of any strategic adjustments.

That is how creating an editorial calendar will make your content material advertising and marketing extra streamlined, organized, and efficient.

Editorial Calendar Examples

That can assist you implement an editorial calendar, we have additionally included actual examples from a couple of of essentially the most profitable content material groups on the market. Test them out beneath and discover out what makes their calendar so helpful.

1. HubSpot Editorial Calendar [Template]

Platform: Excel

editorial calendar examples: google sheets

Free Download

The interactive HubSpot Editorial Calendar Template was constructed for writers and content material strategists to stipulate their posting technique.

Included are prompts for the content material’s title, meta description, URL, CTA, and extra. This template is totally free and can be utilized on each Google Sheets and Excel.

2. Buffer’s Editorial Calendar

Platform: Trello

Buffer's editorial calendar examples: Buffer on blue Trello board

That is the precise editorial calendar of Buffer, a social media content material scheduling platform.

Naturally, the corporate’s content material is supported by an editorial calendar that describes an project’s creator, title, publish date, and the place it’s within the firm’s editorial workflow. Content material could be within the “Concepts” stage, within the “Pipeline,” “In Progress,” or “Enhancing”.

Every rectangular tile proven above represents a person piece of content material — whether or not it is a weblog publish, video, or perhaps a podcast episode.

As you would possibly have the ability to inform, Buffer’s editorial calendar is constructed on Trello, a preferred mission administration instrument.

And though you should utilize Trello multiple method, Buffer makes use of most of its accessible options so everybody has the knowledge they want inside a couple of clicks — no matter what they do for the corporate and the way the calendar impacts their work.

3. Unbounce’s Editorial Calendar

Platform: Google Sheets

Editorial calendar example by Unbounce in Google SheetsThat is the editorial calendar of Unbounce, a creator of touchdown pages and associated conversion instruments for entrepreneurs in addition to a HubSpot integration partner.

In contrast to Buffer, this firm makes use of Google Sheets to handle its whole content material manufacturing, and the best way they’ve custom-made the spreadsheet above could be pleasing to the eyes of any content material creator.

Along with organizing their initiatives by month, what you would possibly discover from the screenshot above is that Unbounce additionally kinds their content material by the marketing campaign they’re serving — as per the primary two columns on the left-hand aspect.

This permits the enterprise to see what a number of assignments — listed vertically down the third column — have in frequent, and observe content material that extends past the Unbounce blog.

Proven beneath, the Unbounce weblog has a separate editorial calendar in Google Sheets that permits the weblog to work alongside the bigger firm initiatives. Nonetheless, utilizing spreadsheets for each content material workflows has confirmed to be the only option for the corporate’s rising operation.

editorial calendar examples: spreadsheet

“We’re a small content material staff, so different platforms would possible overcomplicate issues,” says Colin Loughran, editor-in-chief at Unbounce.

In the end, this editorial calendar retains Colin’s staff in sync.

“Whereas we attempt to lock dates a couple of weeks prematurely,” he explains, “the fact is that generally we have to make adjustments in a short time. A product launch would possibly transfer right into a slot we would deliberate for one thing else, for example, or a visitor contributor shall be delayed in delivering a revised draft. When that is the case, having a centralized useful resource that everybody can examine is a needed security blanket.”

4. Digital Authority’s Content material Calendar

Platform: CoSchedule

Digital Authority, a advertising and marketing company that makes a speciality of content material and social media, distinguishes between its big-picture content material objectives vs. smaller content-related duties.

Digital Authority's content calendar on CoSchedule

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Digital Authority makes use of CoSchedule to plan out timelines for items similar to blogs and social media posts. The benefit of that is the colour categorization, calendar and activity views, and the power to create social posts throughout platforms from inside one portal.

There are additionally options to maintain the staff actionable, on the identical web page, and agile with drag-and-drop options.

5. Hootsuite’s Content material Calendar

Platform: Google Sheets and Hootsuite Planner

Hootsuite, one other social media scheduling platform, has a ton of content material to publish each each day and much out prematurely. That makes their content material calendar a serious part of their manufacturing technique.

Hootsuite's content calendar in Google Sheets

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Because of the quantity, the Hootsuite staff creates content material far prematurely utilizing Google Sheets to plan and arrange throughout channels. As soon as the technique is created and executed, posts which might be able to be printed are represented on Hootsuite Planner.

Hootsuite's content calendar in Hootsuite Planner

Content material Calendar Pattern

Able to make your personal editorial calendar?

Regardless of which platform you finally wish to work out of, a spreadsheet might help you are taking stock of what content material you might have and the way shortly it strikes from begin to end.

Strive our free Blog Editorial Calendar Templates.

Editorial Calendar Templates

Use the templates linked above to arrange, categorize, and coloration code. These templates might help you goal the precise readers, optimize posts with one of the best key phrases, and pair every matter with a killer call-to-action.

On this obtain, we have included three totally different templates so that you can select from.

Why three? We acknowledge that not all content material groups are the identical. Whereas some really feel most effective with a centralized editorial calendar answer, others might have the mild push of an upcoming deadline proper on their calendar.

So, you will have entry to all three templates in Microsoft Excel, Google Sheets, and Google Calendar.

Plan Out Your Editorial Calendar with Ease

With a little bit customization, your weblog calendar shall be operating easily, leaving you time to be the content-writing, lead-generating machine you attempt to be.

Editor’s be aware: This text was initially printed Could 2020 and has been up to date for comprehensiveness.

marketing editorial calendar templates

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