In right this moment‘s world, manufacturers need to generate their very own buzz. Shoppers aren’t ready for the day by day newspaper anymore to get their information. As an alternative, they’re scanning headlines on Twitter, Fb, and different social media platforms.

how to write a press release

One method to management the narrative surrounding your model is thru press releases. Whether or not it is sharing a brand new product launch or modifications in your organizational construction, an everyday cadence of significant information will help an organization stand out and construct mindshare with journalists over time.

Download Now: Free Press Release Template

On this publish, we’ll focus on:

What’s a press launch/information launch?

A press launch is an official assertion (written or recorded) that a corporation points to the information media and past. Whether or not we name it a “press launch,” a “press assertion,” a “information launch,” or a “media launch,” we’re at all times speaking about the identical fundamental factor.

Whereas the heading ought to include motion verbs, the primary paragraph ought to reply the “who,” “what,” “why,” and “the place.” The press launch also needs to include comprehensible language and a quote.

Most press releases are succinct at only a web page lengthy – two pages tops. In the end, firms need to present sufficient data in order that information shops have ample materials for publishing their very own tales about regardless of the firm is asserting within the launch.

One factor to recollect is that press releases stay within the public area, which implies your stakeholders and prospects can see them.

So, as an alternative of pondering of a press launch solely as a ticket to incomes information protection, think about it as a worthwhile piece of selling content material.

Advantages of Press Releases

Except for serving to your organization generate media protection, press releases supply a number of advantages.

  • Model publicity: Press releases will help create model consciousness by sharing your organization’s information, updates, or achievements. This publicity can appeal to potential prospects and enhance model recognition.
  • search engine optimization advantages: Press releases distributed on-line can enhance your search engine rankings. Together with related key phrases and hyperlinks in your press launch will help enhance your web site’s visibility in search outcomes.
  • Investor and stakeholder communication: Press releases are an efficient method to talk with buyers, shareholders, and different stakeholders, retaining them knowledgeable about important firm bulletins, monetary outcomes, or strategic initiatives.
  • Disaster administration: While you’re caught in a difficult state of affairs, a well-crafted press launch will help management the narrative, present correct data, and handle public notion.

Whereas there is no cut-and-dried system for what a press launch ought to embrace, listed here are just a few sorts of events that will help you carve out a spotlight to your press launch and decide what content material would enable you broadcast your information in one of the best ways:

Product Launches

The product launch sort of press launch is efficacious to get the phrase out concerning the new options your group is providing to customers.

It ought to emphasize the product’s specs, pricing, availability, and every other particulars that could be worthwhile to customers.

Mergers and Acquisitions

Organizational change is noteworthy sufficient to warrant a press launch, particularly for informing present and future stakeholders concerning the progress and trajectory of an organization.

To announce an acquisition or merger, embrace particulars about all organizations concerned, details about the merger or acquisition, and quotes from the management groups.

Product Updates

Much like a brand new product launch, product updates and expansions are additionally ripe for promotion. Clarify what the change is, why it was made, and the way it advantages the person.


Press releases are an vital element of occasion advertising and marketing to draw promotion from information shops and different media sources.

You will need to embrace:

  • What the occasion is about
  • Who ought to think about attending
  • When and the place it will likely be held
  • Pricing

Grand Openings

Whether or not you opened up a brand new workplace, relocated, or are opening for the primary time, announce the main points with a grand opening press launch.

Announce the date and site the grand opening will likely be held, who’s concerned, how the grand opening is being celebrated, and the explanation for the transfer (if relevant).

New Partnerships

Much like mergers and acquisitions, a press launch asserting new partnerships is a mutually useful advertising and marketing tactic.

To successfully execute the sort of launch, make sure to write a abstract about every firm, why the partnership was created, who advantages, and any extra vital particulars for present and future stakeholders.


Rebranding is a tough factor for any enterprise to do, and it could possibly sometimes lead to confusion and awkwardness.

One method to make the transition smoother is by asserting the rebrand with a press launch, together with particulars on what’s altering, the explanation for making the change, dates the modifications go into impact, and quotes from the management workforce.

Govt Group Modifications

Executives usually function faces of the corporate, and a press launch features to kick off this position.

It might embrace biographical data to ascertain their credibility together with a photograph and different pertinent particulars.


With regards to enterprise excellence, it is OK to brag. Press releases about awards and accomplishments serve to cement your group as an authority in your area.

Such a press launch contains details about the corporate and why they got the award, details about the award itself, and particulars concerning the ceremony (if relevant).

When formatting a press launch, you need to write it in a newsy, simple method so a journalist who would possibly write about it could possibly think about it as an article on their information website.

To start out, listed here are the fundamentals each press launch ought to embrace:

  • Your contact data situated on the highest left nook
  • The phrase “For fast launch” situated on the highest proper
  • A headline that rapidly explains the announcement
  • What you are promoting location within the first sentence of the press launch
  • A fast bio about your organization on the finish of your press launch.

You additionally would possibly need to embrace “###” or one other signifier to indicate the journalist that the discharge has ended. Prior to now, this prevented busy journalists from ready or flipping the web page for extra data when there was no extra information. Nonetheless, this custom is still adopted and highly-respected today.

Now, onto the physique of your press launch:

  • Your first paragraph ought to state what the announcement whereas offering some context round your corporation and what it does.
  • The following two to a few paragraphs ought to embrace quotes from an organization spokesperson or enterprise govt to elucidate the “why” behind this announcement.
  • Your final paragraph needs to be an “About Us” part that explains what your organization is and what it gives.

On this instance, Catbrella Inc., a fictitious advert company that simply gained its tenth Twitter follower after two years of paid social media efforts, publicizes its achievement in a press launch.

Sample press release format by HubSpot, with orange markers highlighting five key areas on the press release: headline, 3 paragraphs, about us section

*Disclaimer: HubSpot is fully answerable for the silliness of this fake announcement.

Writing a press launch to interrupt vital firm information will help companies develop higher, however doing it proper is simply as vital. This is write a press launch, just like the one above, step-by-step.

1. Write a compelling headline.

You‘ve bought your announcement in thoughts, and now it’s time to get it down in phrases to share along with your neighborhood, business, and followers.

Similar to writing the perfect blog post title, organising your press launch for achievement begins along with your headline. You solely have one line to work with, which might appear scary, however think about your phrases fastidiously to make your headline charming.

Listed below are some tricks to make your headline stand out:

  • Use motion verbs.
  • Be particular.
  • Maintain it brief.

Most significantly, make it fascinating: Remember that reporters get dozens, if not a whole bunch, of releases every day, so make investments the time to write down a compelling headline.

Shoppers, however, see information tales throughout their timelines. As such, your headline must be fascinating sufficient to reel them in.

2. Add extra context with a subheadline.

Whereas your headline is supposed to attract readers in, your subheadline provides readers a greater thought of the information you’re sharing.

When crafting your subheadline, intention to encapsulate your press launch in a single sentence. Be certain that it helps the headline you crafted to entice folks to maintain studying.

3. Convey the information worth to the press.

If you would like your press launch to be newsworthy, you need to give readers a cause to care.

A great way to make sure that is through the use of the reverse pyramid system when writing your press launch: Going from crucial data to the least vital.

Whereas the primary paragraph of your launch ought to clarify the who, what, the place, the second paragraph ought to cowl the why.

Reporters don‘t have a ton of time to sift by particulars and fluffy background data — they only want the details that’ll assist them inform your story to another person from a place of authority.

There should not be any new, essential data coated after these sections as a result of the readers might doubtlessly miss them.

4. Supply a tempting quote.

When you‘ve set the scene, it’s time to convey your particulars to life with a quote that reporters can use for context round your announcement and assist paint an image of how your information impacts the given business, buyer base, and panorama.

Ideally, quotes will likely be from key stakeholders in your organization together with your govt workforce, mission leads, or these immediately impacted by your announcement.

Quoting key figures and authorities underlines the significance of your growth. The chosen quote ought to form your narrative and emphasize the core of the announcement.

Do not ask everybody in your workplace for a remark or really feel compelled to cite all 25 folks included within the acquisition. Decide one or two essential spokespeople and focus the quotes round their distinctive perspective.

5. Present worthwhile background data on the topic.

On this final paragraph, understand that the reader ought to have already got key particulars they want relating to your announcement.

Supply particulars right here that strengthen your narrative, like artistic or noteworthy methods your organization developed the mission or announcement at hand. Or, when relevant, touch upon the long run implications of your announcement.

One other great way so as to add worth to your press launch is through the use of newsjacking. A means of relating your press launch to one thing presently occurring to make it extra worthwhile to the journalist and reader.

6. Summarize the “who” and the “what” in a boilerplate.

Twitter is chock-full of reporters lamenting press releases or pitches that do not clearly clarify what the corporate does or what the announcement is definitely about.

Describe what your organization does in clear, plain language and embrace a hyperlink to your organization’s web site early on.

When you cite knowledge, embrace a reference hyperlink for the info supply, and ensure each title within the launch has an related title and firm as effectively.

7. Embrace contact data.

Make it simpler for journalists to achieve out to your organization by offering your media contact data. This enables them to rapidly get in contact with you to get extra particulars, schedule an interview, or request accompanying visuals or supplies.

It might probably additionally assist streamline the communication course of and enhance the probability of receiving media protection or participating in additional dialogue with journalists or related stakeholders.

When giving your contact data, make sure to embrace:

  • Your contact particular person’s title
  • E-mail handle
  • Cellphone quantity

8. Proofread earlier than publishing.

As with all different factor you write, it’s best to at all times proofread your press launch earlier than sending it out to the media. You need to current your organization in the perfect mild doable, and typos can distract out of your message.

Take the time to do one remaining learn by earlier than publishing. Higher but, have an editor or colleague take a look at it. This offers you the chance to tweak sentences, repair any complicated elements, double-check the formatting, and be sure that it’s simple to learn and perceive.

To maintain your self trustworthy on this entrance, ask a colleague to learn the discharge with out context and ask them to relay the knowledge again to you. If they can not recall the who, what, or why get again to the drafting board.

Press Launch Templates

Now, it’s lastly time to write down your press launch. How do you even start? Use the templates under to information your press launch creation course of. Every doc has placeholders for the essential data it’s worthwhile to embrace, relying on the announcement you’re making.

1. New Product Press Release Template

new product release template

Download This Press Release Template for Free

Including a brand new product to your present lineup is at all times an thrilling growth, one which it’s best to announce the second you’re able to generate curiosity, jumpstart gross sales, and get early signups. This press launch template from HubSpot means that you can do exactly that in a succinct method, whereas nonetheless promoting the advantages and options that you simply’re providing prospects.

You can too share when the product will likely be out there, how a lot it prices, and the place to seek out extra data. This kind of essential intel is important to drive early certified leads.

2. Startup Fundraising Press Release Template

press release templates: startup funding

Download This Press Release Template for Free

Use this template to announce a brand new spherical of fundraising for your corporation. You’ll be able to embrace a quote out of your investor and one out of your consultant, in addition to the explanations for why you’re fundraising.

Fundraising is likely one of the most important issues it’s worthwhile to do to your startup, no matter which stage your organization is in — whether or not you’re nonetheless within the creating levels or at a extra mature degree. You would possibly have already got just a few rounds of funding below your belt, however in the event you’re delving into a brand new spherical, the general public ought to know.

Utilizing this press launch template is not going to solely enable you construct buzz round your organization, however enable you appeal to the eye of angel investors searching for new, rising startups to put money into.

3. New Partnership Press Release Template press release templates: new partnership

Download This Press Release Template for Free

When you’re partnering with one other enterprise to supply an improved product or a brand new integration, use this press launch template. You get area to explain the brand new advantages and options prospects will take pleasure in, in addition to direct quotes out of your and your accomplice’s representatives.

A partnership announcement will generate pleasure to your mutual collaboration and help you connect your title to a different main firm (and vice versa, to your accomplice). Be aware: When you’re merging or buying one other firm, we have now a unique template for that — download it here with the rest of the kit.

4. Momentum or Milestone Press Release Template

press release templates: momentum or milestone

Download This Press Release Template for Free

Milestones are completely value asserting — particularly in the event you’re a public firm or planning to hunt funding from buyers. Use this template to share your milestone, why it’s vital, and which successes you’ve lately skilled. As well as, you may share direct quotes out of your executives and administrators concerning the optimistic influence of the momentum you’re seeing.

Unsure what a milestone press launch can seem like? Here’s one example from HubSpot.

5. New Executive Hire Press Release Template

press release templates: new executive hire

Download This Press Release Template for Free

Whether or not you’ve lately employed a brand new Chief Advertising and marketing Officer or on-boarded one other high-level govt to your Board of Administrators, it’s important to announce these main modifications. It not solely helps the general public get to know your management workforce, however helps your personal firm expertise the thrill of getting a brand new govt on their facet. Plus, it may be a wonderful morale booster to your new rent.

Use this template to do exactly that. You have got area to share direct quotes and particular examples of why your latest govt is such a terrific match to your firm.

Searching for extra? The equipment under contains the entire above press launch templates, plus extra templates based mostly on the kind of announcement your organization needs to make.

press release template offer from hubspot

Download This Press Release Template for Free

This template equipment additionally gives artistic replacements for the normal press launch and a information on create a complete promotional plan. You will have precisely what it’s worthwhile to drive model consciousness and stand out amongst your rivals.

Press Launch Examples

Many individuals assume press releases need to be chock stuffed with buzzwords and branded phrases.

“Massive knowledge,” anybody? 5-syllable phrases you need to lookup on Quotes from each govt on the planet that go on for pages? We have seen all of it. Sadly, so have reporters – and they’re not followers.

As an alternative of stuffing your subsequent launch with business jargon, take a web page out of our guide (OK high quality, e book), The Newsworthy Guide to Inbound Public Relations, and brainstorm some artistic approaches to your subsequent announcement.

Are you able to embrace new knowledge? A outstanding graphic or video? A shareable SlideShare? In that case, a artistic angle will help carry your content material and enhance the probability of social sharing.

Now, to get you pondering heading in the right direction, check out some artistic press launch examples under, the kind of information every one is reporting on, and what makes the discharge distinctive:

1. Microsoft

Kind of press launch: Acquisition

snapshot of press release example from microsoft

Image Source

The very first thing that stands out on this press launch is the headline. It tells a full story with out being too lengthy: It covers who’s concerned (Microsoft and Activision), what’s taking place (an acquisition), and why it issues (to convey the enjoyment and neighborhood of gaming to everybody).

All through the press launch, you get quotes from leaders in each organizations, serving to clarify the advantage of this acquisition and the way it will transfer the business ahead.

Towards the underside of the press launch, you get extra context surrounding every firm’s market share and the way this acquisition will influence the business.

2. Flourish

Kind of press launch: Group and workplace enlargement

snapshot of press release example from flourish

Image Source

Organizational modifications can appear comparatively boring. One method to generate some curiosity is to incorporate visible components so as to add extra dimension to the story.

On this press launch asserting a workforce and workplace enlargement, enterprise capital agency Flourish shares pictures of some new hires proper on the high, instantly drawing readers in.

The discharge dives into the explanation behind the enlargement and the important thing areas of focus shifting ahead. Then, we get a fast bio for every rent featured within the picture, which will help construct pleasure surrounding the model’s future.

The important thing takeaway right here is: Do not be afraid to make use of visible components in your press launch, as they will help draw readers in.

3. SuperCom

Kind of press launch: Occasion

snapshot of press release example from supercom

Image Source

Because the shortest press launch within the bunch, SuperCom exhibits that much less is commonly extra.

On this launch, safety options firm SuperCom introduced its participation in an upcoming convention.

With regards to occasions, crucial particulars are date and site. So long as you could have these key items, every little thing else is a bonus.

One factor that will’ve elevated this launch is a quote on who can profit from attending this occasion and why, as a method to reel in potential attendees.

4. HubSpot

Kind of press launch: Program launch

snapshot of press release example from hubspot

Image Source

We have additionally crafted this complete, easy-to-follow press release template full with a promotional plan and concerns to your subsequent announcement. We use these identical tips when writing and formatting our releases right here at HubSpot, and created a pretend, pattern launch for instance what content material goes the place and why.

Ideas for Publishing Press Releases

Writing a press launch is absolutely solely half the battle. When you‘re completed with manufacturing, it’ll be time to deal with distribution.

In fact, we’re all conversant in the normal distribution levers we are able to pull, which embrace publishing the press launch on our web site/weblog in addition to sharing the press launch with our followers/subscribers by way of social media and e mail.

To get the utmost quantity of distribution doable, listed here are some ideas you may comply with.

1. Attain out to particular journalists.

As an alternative of blasting a press launch out to each journalist you’ll find an e mail handle for, deal with just a few journalists who’ve expertise masking your business (and firm, hopefully) and ship them personalised messages.

Join the dots. Present why what you wrote connects to what they write.

2. Ship the discharge to high journalists the day earlier than.

Give journalists a while to craft a narrative round your press launch by sending it to them — below embargo — the day earlier than it formally goes stay.

“Underneath embargo” simply means they don’t seem to be allowed to share the knowledge within the press launch till the time you specify.

3. To keep away from competitors, do not publish your launch on the hour.

When you’re publishing your press launch on a distribution service like PR Newswire or Enterprise Wire, keep away from publishing it on the hour (e.g., 1 p.m., or 3 p.m., or 5 p.m.).

The explanation? Most firms schedule their releases to exit on the hour, which implies in case your launch goes out on the hour too, it is extra prone to get misplaced within the shuffle.

As an alternative, strive going with a extra distinct time (e.g., 1:12 p.m., or 3:18 p.m., or 5:22 p.m.).

4. Share your media protection.

If all goes in response to plan, and your press launch will get picked up by the media, your job nonetheless is not completed.

To maintain the excitement going, you may launch a “second wave” of distribution by sharing the particular tales that information shops write based mostly in your press launch.

You can too share the information in your digital channels, like social media and e mail, to convey consciousness to your announcement.

How To Stand Out In The Information

The important thing to retaining your PR technique new faculty is forgetting preconceived notions of what public relations is and as an alternative specializing in creating extremely outstanding content material. Conventional press releases can nonetheless be actually worthwhile when executed effectively.

As an alternative of ditching releases as a tactic, give them a contemporary makeover to make them extra helpful to your advertising and marketing.

Take into consideration how you have used inbound strategies to rework your advertising and marketing methods to be extra personalised, approachable, and construct relationships. Those self same ideas apply to your PR technique: Create content material to craft your personal story and use tactful outreach to get the media conversant in (and enthusiastic about) your model.

Editor’s notice: This publish was initially revealed in November 2019 and has been up to date for comprehensiveness.

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