Realizing the ins and outs of Excel is important for organizing information, understanding analytics, and getting probably the most out of your advertising and marketing efforts. The instrument is nice for shortly processing huge quantities of knowledge, however it may be overwhelming if you happen to do not spend the vast majority of your workday whipping up spreadsheets.

woman merging cells in Excel

Fortuitously, a number of fundamental expertise are all you might want to put collectively an easy-to-read spreadsheet. One is realizing find out how to merge cells in Excel. Whether or not you are planning weblog articles for the upcoming quarter, creating an e mail checklist for a focused marketing campaign, or designing Search engine optimisation-friendly Google adverts, merging cells is a helpful method to arrange your info.

Download 10 Excel Templates for Marketers [Free Kit]

To sharpen your expertise, we’ll cowl a number of methods to mix cells.

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The best way to Merge Two Cells in Excel

Merging is a method to flip two small cells into one new, massive cell. That is helpful for organizing info and creating headers, with out the necessity to resize particular person cells. This is find out how to do it.

Step 1: Spotlight the 2 adjoining cells you need to merge (I am merging A1 and B1 within the instance).

merging two cells in excel

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Step 2: Beneath the House tab, click on the ‘Merge’ icon and select ‘Merge Cells’.

How to merge two cells in excel

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Step 3: That is it! You’ve got merged the cells.

An example of merging cells

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Observe: When combining cells, solely the information within the higher left cell is saved. Ensure that to avoid wasting the data from the opposite cell so it is not misplaced. Should you occur to have information in each A1 and B1, Excel will not merely wipe it. This alert will pop up:

An alert when merging cells in excel

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Do not need to delete the information? Click on ‘Cancel,’ and duplicate/paste the data right into a separate doc or cell earlier than merging. Should you solely want the data within the upper-left cell, click on ‘OK’ to merge the cells.

The best way to Merge and Heart Cells in Excel

Say you are constructing a advertising and marketing report and wish your titles to be centered above your information. Merge and heart cells by following these steps.

Step 1: Spotlight the cells you need to merge.

How to merge and center cells in excel

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Step 2: Beneath the House tab, click on the ‘Merge’ icon and select ‘Merge & Heart.’

How to center data in excel

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Step 3: Your cells will merge and the information shall be centered inside the cell.

merging and centering

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The best way to Merge Cells in Excel Shortcut

Clicking the proper ‘Merge’ operate time and again could be a drag if you might want to mix numerous cells. For quick merging, begin by highlighting the cells you need to merge. Then, kind the next key combos.

Excel Shortcuts for Home windows

  1. Merge Cells: ALT H+M+M
  2. Merge & Heart: ALT H+M+C
  3. Merge Throughout: ALT H+M+A
  4. Unmerge Cells: ALT H+M+U

Excel Shortcuts for OS

The Apple working system does not have an ALT key, so it’s important to arrange your individual shortcut to merge cells.

  1. In Excel, click on ‘Instruments’ underneath the navigation bar.
  2. Choose ‘Customise Keyboard.’
  3. A pop-up will seem. Beneath the header ‘Specify a Command’ there are two columns: Classes and Instructions. For Classes, choose ‘House Tab.’ For Instructions, choose ‘Merge Cells.’
  4. Choose the textual content field underneath ‘Press new keyboard shortcut.’ Kind the important thing mixture in your shortcut. For instance: CONTROL+M.
  5. Click on ‘OK’ to set your shortcut.
  6. Now you can use CONTROL+M to merge cells in Excel.
  7. Arrange further shortcuts for Merge Throughout, Merge & Heart, or Unmerge.

iOS shortcuts for excel

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The best way to Merge A number of Cells in Excel

You realize the fundamentals, however now you need to get inventive and merge greater than two cells. Relying in your desired spreadsheet structure, you should use the Merge Throughout, Merge Cells, or Merge & Heart operate.

1. Merge Throughout

This feature is used to merge cells inside a single row. You possibly can’t use ‘Merge Throughout’ to mix cells inside a column or throughout a number of rows.

On this instance, I am establishing PPC adverts and need to see my description copy in row 17. If I merely resize column F, my desk could have an excessive amount of house between column F and G. Merging a number of cells throughout row 17 lets me see the copy and preserve the desk neat.

Step 1: Spotlight all of the cells you need to merge inside the row.

An examples of merge across cells

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Step 2: Beneath the House tab, click on the ‘Merge’ icon and select ‘Merge Throughout.’

select merge across from a dropdown menu

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Step 3: The cells merge throughout the whole highlighted space.

an example of merge across in excel

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2. Merge & Heart

You possibly can merge and heart a number of cells throughout rows and down columns. Simply bear in mind the information within the upper-left cell is the one info that may keep as soon as merged. Within the instance under, I take advantage of ‘Merge & Heart’ to mix rows 15, 16, and 17 with columns F, G, and H.

Merging and centering in excel example

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merge cells function example

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3. Merge Cells

The ‘Merge Cells’ operate is good to mix a number of adjoining cells throughout rows and columns. It really works identical to the ‘Merge & Heart’ operate, besides the information shall be left-aligned as an alternative of centered after merging.

merge and center function

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The best way to Merge Cells in Excel With out Shedding Knowledge

Wish to merge cells with out shedding info from all however the higher left cell? Straightforward. You should use the ampersand (&) or the CONCATENATE operate to mix information from two or extra cells.

Within the instance under, I am creating copy for Instagram and need to mix the caption with its corresponding hyperlink.


Step 1: Select the cell the place you need to put the merged information. Ensure that that is separate from the cells you are merging.

Step 2: Kind = within the clean cell and choose the primary cell to mix.

Step 3: Kind & and use ” ” to go away an area between cell information.

Step 4: Kind & once more earlier than selecting the following cell. Repeat for all of the cells you need to mix. An instance formulation is =D5&” “&E5.

Step 5: Hit Enter. Within the instance, you may see how the textual content from cells D5 and E5 merged into F5.

an example of the ampersand function in excel

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The CONCATENATE operate (or CONCAT) is one other method to mix two or extra textual content strings collectively.

The formulation in Excel is =CONCATENATE (text1,text2,…). Text1 is the primary cell to merge and could be a textual content worth, quantity, or cell reference. Text2 is the following merchandise to affix. For this operate, you may merge as much as 255 gadgets or 8,192 characters.

Step 1: Spotlight a brand new clean cell the place you need to merge the information.

Step 2: Within the formulation bar, kind =CONCATENATE(

an example of the concatenate function in excel

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Step 3: A formulation builder will pop up, permitting you to decide on Text1, Text2, and so forth. Choose the cells you need to merge, so as from first to final. To incorporate areas between the cell information, it’s essential to embody ,” “, inside the formulation. [i.e. =CONCATENATE(D5,” “,E5)]

concate function in excel example

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Step 4: Hit Enter. The info out of your chosen cells shall be mixed within the CONCATENATE cell.

concatenate function example

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Why Cannot I Merge Cells in Excel?

So much can go fallacious in case your formulation or formatting is not arrange appropriately. Should you’re struggling to merge cells, strive these troubleshooting suggestions.

  1. Make sure you’re not actively modifying a cell you need to merge. The ‘Merge’ icon shall be shaded out if you happen to’re in the course of making adjustments. To repair this, merely hit ‘Enter’ to cease modifying or click on onto one other cell earlier than clicking again to the cell you’d prefer to merge.
  1. Verify if one of many cells is a part of an Excel desk. Tables have a novel format that do not enable merging. You possibly can inform you’re on a Desk if the ‘Chart Design’ or ‘Format’ tabs throughout the highest of your workbook are highlighted in inexperienced and the ‘Merge’ icon is shaded out.
  1. Have a look at the sharing permissions of the Excel workbook. If it is not shared with you or is protected, you will not be capable of make any adjustments or merge cells.

The best way to Unmerge Cells

Possibly you bought slightly excited making an attempt out your new expertise and merged one cell too many. Do not panic. Merely unmerge your cells by following these steps.

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  1. Spotlight the cells you need to unmerge.
  2. Beneath the House tab, click on the ‘Merge’ icon and select ‘Unmerge Cells.’
  3. Your cells will return to the unique formatting, however you’ll have misplaced the data from earlier than the merge.
  4. Should you want that info, click on ‘Command’ + Z (OS) or ‘CTRL’ +Z (Home windows) to undo your actions till you see the information pop up.

Excel Shortcuts Make Life Simpler

Whereas utilizing spreadsheets can really feel intimidating at first, with the information and shortcuts above, you will have it down very quickly. 

Editor’s notice: This text was initially revealed in Might 2021 and has been up to date for comprehensiveness. 

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