I nonetheless get a jolt each time my telephone lights up with a notification about an e mail from my now supervisor, Hailley Griffis.

After weeks on tenterhooks whereas I went via the appliance and interview course of for my dream job — checking my telephone at each obtainable second for a ‘You’re via to the following spherical’ e mail — it’s a tricky behavior to interrupt.

I’ve been Buffer’s latest content material author for somewhat over 30 days, and it nonetheless feels somewhat surreal that I’m right here. I made it.  

I nearly didn’t ship my software. I knew it might be aggressive — Buffer’s values and perks are like a sirensong for proficient folks everywhere in the world — and, you understand, imposter syndrome is a factor. (I wasn’t flawed. Hailley and the group acquired over 1,500 purposes for the function! She wrote about how they dealt with the tidal wave of fantastic candidates in The Content Writer Role at Buffer: What We Looked For In Applications).

I’m undoubtedly glad I didn’t know the way stiff the competitors could be getting in, as I doubt I’d have had the arrogance to use. (As an apart: that is your signal to shoot your shot. You by no means know what would possibly occur.)

Regardless, I’m so grateful I used to be capable of ignore that little naysayer in my head and take the leap! Working at Buffer has been all the things I hoped it might be — and an enormous studying curve.

Right here, I’ll share precisely how I used to be onboarded to the absolutely distributed, distant group, together with a few issues which have actually stunned me about life at Buffer as I received settled in.

The one with the supply

I had my closing interview with Buffer founder and CEO Joel Gascoigne on my birthday — and discovered I received the function that very same day!

I used to be having fun with a birthday dinner with household, my telephone inside attain so I may obsessively verify my emails when it lit up with a Gmail notification. An e mail from Hailley. My first thought was: “There’s no method they might have let me know this quickly. They dominated me out after my interview with Joel. It’s over.”

After which I learn the topic line: “We’d love to ask you to hitch the Buffer journey, Kirsti!”

I let loose a sound someplace between a squeal and a squawk, which had my sister and her fiancé going, “What? What? What occurred? Did you hear again?”

I informed them. Cue tears. Extra squawk-squeals all-round. Even our waiter was very excited.

When the hubbub had subsided, I learn Hailley’s e mail a number of extra instances to ensure I understood all the things — it was a prolonged one. In it, she had outlined all the things in regards to the job supply, together with:

She additionally flagged Buffer’s wage transparency coverage: “Yet one more component that I do know you might be conscious of however I needed to say once more is that we attempt to stay our price of transparency by sharing our salaries brazenly,” she wrote. “For those who select to come back on board with us, we would like you to be absolutely conscious that your first identify, metropolis, and wage can be added to our transparent list here.”

This was one of many first issues Joel and I had mentioned in our interview, so I used to be already absolutely conscious of and on board with this.

I fortunately accepted the supply then and there. Hailley was thrilled to listen to from me so quickly, and she or he responded earlier than the evening was out (she is a few hours behind me). Subsequent, I ought to anticipate to listen to from Jenna Meindertsma from the Folks Operations group, she mentioned.

“She’s going to attain out with extra data quickly and assist get your accounts provisioned so you may log in to all the things in your first day. I am going to additionally arrange an onboarding doc that you will have prematurely — you may seemingly be on-line earlier than me so we’ll guarantee you may have all the things for everytime you begin your day.”

My Buffer onboarding

Onboarding at a totally distant firm is difficult. There’s nobody to greet you whenever you stroll within the door, hand over your tools, provide you with a tour, and introduce you to everybody. To make issues much more sophisticated, Buffer is absolutely distributed. We now have teammates in 53 cities in 20 completely different nations. Timezone overlap is a problem, to say the least.

However Buffer has been absolutely distant since 2012, in order that they’ve put lots of work into serving to new teammates from Toronto to Thailand really feel welcome and productive.

Right here’s a have a look at the way it works.

Gearing up

I heard from Jenna just a few days later, a few week forward of my begin date. She shared all the things I may anticipate over the course of the following few weeks and requested me to fill out some kinds with further data they wanted to get me arrange. Her e mail included a well-chosen GIF, which summed up my emotions fairly properly:

She additionally shared extra in regards to the house workplace stipend, which I used to be actually enthusiastic about. I’ve been working remotely since 2021, so I already had the necessities within the house workplace I share with my husband. Nonetheless, I’d lengthy been seeking to improve my house for productivity.

“For those who’re enthusiastic about beginning to arrange (or replace) your property workplace, we offer a $1,000 allowance to reimburse you for any prices to create a comfortable work-from-home house,” Jenna wrote. “We even have a further, yearly $250 private tools stipend for ongoing work wants! These stipends don’t expire so that you’re welcome to make use of them sooner or later as properly.”

I’m a kind of people who want a number of screens to be at my best, so I purchased an additional monitor for my desk, some new earbuds (mine had given up the ghost), plus a extremely enjoyable RGB mouse.

The day earlier than I used to be because of begin, Jenna despatched me one other e mail that included all the things I wanted to know in regards to the numerous instruments and software program I’d have to set as much as get cracking on my first day (together with another excellent GIF).

As a little bit of a geek, I couldn’t resist getting all the things sorted the evening earlier than so I’d be capable to leap straight into onboarding on my day one. Jenna had despatched an invitation to Google Workspace over to my private account, so I may get my buffer.com e mail sorted. (Seeing my identify adopted by ‘@buffer.com’ practically had me tearing up once more.)

As soon as I had logged into my Buffer e mail account, I discovered invitations to all the opposite important instruments I’d be utilizing ready for me in my inbox. “Be looking out for a lengthier e mail from me with extra particulars concerning which instruments to make use of for what and which of them we’d suggest getting arrange first!” she added.

Per her directions, I dutifully created accounts on Okta, a workforce administration software, Slack, Threads (not the Meta model — this one is a Slack various, however extra on this beneath), and crucially, Dropbox, the place my onboarding paperwork lived.

“Hailley can be reaching out to you to talk and guarantee you may have all the things you want,” Jenna added. “We’ve additionally paired you with a tradition and function buddy who will information you thru your first 90 days at Buffer. Please take a break anytime your mind and/or eyes harm from all of the display screen time!”

With that, I used to be all set for my first day at Buffer.

Week 1

My Cape City timezone is many hours forward of Hailley and many of the remainder of the Advertising and marketing group. My fellow content material author, Tami Oladipo, who relies in Nigeria, is just an hour behind me, however because of Buffer’s absolutely versatile method of working, she comes on-line later within the day and works into the night. So after I logged on at 9 am on my first day, I used to be by myself for the primary few hours.

However because of the 2 meaty onboarding paperwork ready for me — together with some beautiful feedback from my new group and a welcome video that gave me the nice and cozy fuzzies — I used to be all set.

There have been two paperwork I lived by in my first few weeks at Buffer: my Cultural Onboarding doc and 30/60/90-Day Plan. As time has worn on, I’ve been capable of seek advice from them a bit much less, however they nonetheless have satisfaction of place on my bookmarks bar.

A lot of my first week (which, since I began on a Tuesday and we now have a four-day workweek at Buffer, was solely three days) was spent pouring over these paperwork. This additionally concerned working my method via the deep library of assets these docs linked to, and ticking off numerous onboarding duties in my guidelines.

Buffer’s Cultural Onboarding doc

I wasn’t kidding about this doc being a meaty one — 4,169 phrases and 30,790 characters lengthy. (Sure, I checked.) It detailed precisely what I may anticipate over the approaching 4 weeks and past: an introduction to my onboarding group, a high-level overview of Buffer’s numerous techniques and processes, a bunch of further assets to learn via, and a guidelines of duties to finish.

It was loads to soak up, and greater than somewhat intimidating. What helped is that the group actually acknowledged this — this is without doubt one of the paragraphs that helped put my thoughts comfy:

“The very first thing to bear in mind is that we hope you may have enjoyable! Onboarding and being a part of a small enterprise could be hectic at instances. Attempt to take pleasure in it. One of many measures of success we’d such as you to make use of to evaluate your onboarding can be whether or not you’re having fun with your work and your group every day. We don’t take this work calmly, however we do acknowledge that we’re very fortunate to be doing it collectively. Attempt to take a couple of minutes daily to rejoice the methods through which this work brings you pleasure.”

My Onboarding Staff

After I assume again on this section of my onboarding, I prefer to image Hailley, Tami, Julia, and Jenna performing some form of superhero slow-motion stroll, Guardians of the Galaxy-style. They have been actually the heroes of serving to me settle in so rapidly at Buffer, and made me really feel protected and welcome from the get-go.

Right here’s an overview of their roles in my onboarding, straight from my doc.

Supervisor: Hailley Griffis: You’ve seemingly already met along with your supervisor a handful of instances in the course of the interview course of, they’re excited to start working with you!

Position Buddy: Tami Oladipo: Your function buddy will information you thru the specifics of your function at Buffer. They are going to be your go-to for all role-related questions.

Tradition Buddy: Julia Cummings: Your tradition buddy will information you thru studying Buffer’s tradition (values, transparency, communication, and extra). They need to be your go-to for all culture-related questions.

Jenna Meindertsma: Jenna can be aiding with the logistics of your onboarding, and is your go-to for any questions on instruments or accounts.

I’ve been assembly with Hailley, Tami, and Julia weekly since I first began at Buffer, and chatting to Jenna often on Slack. I beloved the compartmentalization of this — I knew precisely who I may communicate to about what. It additionally meant I wasn’t pinging Hailley consistently for the primary few weeks (although I did {that a} good bit anyway…).

30/60/90-Day Plan

My internal Hermione Granger loves a little bit of construction and thrives when what is anticipated of me is clearly laid out — so she is a large fan of this doc. My 30/60/90-day plan went deeper on precisely what I’d want to perform in my first 4 weeks and what success in my function would appear to be past the 30-day mark.

It provided extra perception into how the Advertising and marketing and Content material groups labored and linked out to a complete bunch of mission and archive paperwork that painted a full image of all the things we have been engaged on and why.

My private favourite right here was Hailley’s ‘A Historical past of Our Weblog’s Efficiency and Content material Staff (2023)’ — as wealthy and diversified as you’d anticipate from a weblog that began method again in 2011. She included a video of herself strolling via the doc as properly, which I absorbed like a podcast as I poured over the historical past of our analytics.

Paperwork like this have been extremely beneficial to me as I get settled in.

A Buffer historical past lesson

Getting to grasp the ‘why’ of a enterprise is a luxurious most staff don’t have — however Buffer’s default to transparency — and a deep library of documentation — means main moments within the firm’s historical past are all obtainable for perusal.

Buffer’s historical past has formed a lot of the way in which we work now that I discovered myself scouring the varied articles in our Open Blog and documentation on Notion (extra on that Notion house later) for an enormous chunk of my first week.

A very attention-grabbing instance of that is how the Buffer values evolved over time — they’re comparable, however not precisely the identical as these the corporate began out with. One other fascinating look backstage is Joel’s submit, Reflecting on 10 Years of Building Buffer, which uncovers all the things from the beginning of the product, why he and the opposite firm leaders on the time determined to not promote, shopping for out buyers, and extra.

A really Buffery welcome

The spotlight of my first week was, unquestionably, my welcome thread.

As is normal apply for brand new Bufferoos, Hailley took to Threads to share that I had simply joined the group, together with a bit extra about me (some enjoyable stuff Jenna had requested for in these early emails).

I anticipated a few emojis and perhaps a handful of messages, however the form feedback I acquired on that thread have been the present that saved on giving — and my first have a look at how Buffer’s values (significantly ‘present gratitude’ and ‘select optimism’) have been put into apply.

The thread spawned conversations about cozy video games, parenting, and fantasy books that lasted weeks, and it was superb to search out frequent floor with my new teammates on issues that meant a lot to me. 1000’s of miles aside although we have been, it made me really feel related to them.

Week 2: Discovering my ft

In week two, I used to be able to roll up my sleeves and get to work on my new job: creating content material for the Buffer blog. However earlier than I get into that, one thing I do know many individuals are interested by: how we work at Buffer.

How we work

After I began writing this text, I shared on ballot on Twitter and LinkedIn asking people what they might most prefer to learn about life at Buffer. Overwhelmingly, the response was ‘How we work’. Since this was the week I actually received to grips with the varied techniques and processes, I assumed it might be value unpacking right here.

That will help you perceive how we work at Buffer, the very best factor to do is clarify how we talk, since good communication is basically the spine of all the things we accomplish.

Once more, no imply feat when you may have teammates working in timezones that span 20 nations. That is the place some clear pointers come in useful. Whereas all the varied groups on the firm put their very own spin on this, right here’s the gist, proper out of our firm handbook on Notion:

• Slack: For enjoyable informal chatter, together with real-time collaboration and notifications.
• Threads: Collaboration, decision-making, and inside data sharing.
• Notion: The place we hold our handbook, which incorporates details about our insurance policies, practices, and tradition. That is the very best place to retailer reference materials that teammates might wish to seek advice from often. We even have an “inside collaboration” part of Notion, which is used for clear mission monitoring.
• Paper (by Dropbox): For in-progress paperwork. Right here you may discover notes for conferences, brainstorming, proposals, and extra. When what you are engaged on is finalized, contemplate archiving it, or copying the content material to Notion if others can be referencing it.
• Zoom: Video chat software the place we maintain most conferences.
• Electronic mail: Primarily for speaking externally. Please use cc and bcc to maintain issues internally clear when applicable. Some teammates additionally use e mail to watch notifications from different instruments.

Together with the instruments we use to speak, we even have etiquette pointers to clarify how (particularly vital when some teammates’ peak work time is the nighttime for others). Amongst these, you’ll discover recommendations like:

• Verify all communication instruments each workday. Some teammates favor to make use of every software’s notification system, whereas some use their e mail to handle and triage these notifications. Both method, just remember to have a system that works for you.
• Please reply or emoji-react to all DMs on to you, in addition to messages that tag you.
• We attempt to be versatile with one another when potential. When you’re in a position, please be keen to maneuver a gathering, stand up early, or keep on late to make it simpler for an additional teammate to take part in a synchronous dialogue. They’ll do the identical for you.
• We attempt to be optimistic, clear, and sort in the way in which we communicate to one another. That is partially because of our values (for instance, optimism and gratitude), and partially as a result of it’s not as straightforward to “hear” somebody’s tone in a written format like Slack or Threads. Don’t fear about mimicking this; simply be your form self. When doubtful, use “further phrases” and emojis to convey your tone.

Going stay

We had our bi-monthly editorial assembly in my first week, the place I used to be assigned my very first weblog submit. It was as a part of our Ask Buffer sequence, answering a query we’d had from a reader: Ask Buffer: How Many Social Media Platforms Should a Small Business Be Active On?

A number of days earlier than publishing, I despatched over a high-level define to Hailley, to which she added a few feedback and recommendations. A day or two after that, I filed a draft of the total article. Provided that the reply to this query, in a nutshell, is: “It is dependent upon a complete host of things,” I could have gone somewhat too deep in my first draft, and there was some work to be accomplished.

Fortunately, Hailley’s suggestions was considerate, form, and inspiring, so this didn’t go away me feeling despondent. We labored on the tweaks collectively, and the article went stay in response to our content material calendar — and seeing my byline on the Buffer weblog was one other close-to-tears second for me.

Weeks 3-4: Hitting my stride

I’d go into element about how the Buffer content material group works right here, however since Hailley has accomplished an excellent job explaining all this in her article, How Buffer’s Content Team Collaborates + Our Content Calendar Template, I’ll level you in that path for extra.

As is clearly outlined in my onboarding docs, I’m typically anticipated to finish three issues each week:

• One new article
• One content material refresh (sprucing up a few of the older content material on our weblog)
• Getting concerned within the Buffer group

On high of this, I’ve been given the house to take the lead on some longer-term tasks — I’m taking over a bit extra duty locally, plus two Web optimization-related weblog clean-up tasks, that are already proving to be enjoyable and difficult!

As I’ve gotten settled in and extra comfy with Buffer’s techniques, instruments, and processes, my productiveness has elevated week-on-week, and I’m completely happy to report I’m assembly my function expectations each week — in some, even managing to squeeze in an additional article or refresh.

I’m discovering my articles want much less enhancing as I adapt to the Buffer tone and magnificence, too — largely because of Hailley’s thorough explainers in all of the feedback she leaves in my drafts, moderately than simply making the edits herself.

30-day evaluate

Because the 30-day mark drew nearer (it got here round very quickly!), Jenna popped me a message to remind me about my 30-day self-review.

This was in my onboarding doc, so I knew it was coming: after their first month on the group, Bufferoos and their onboarding buddies are requested to fill out evaluations (this can occur on the 60 and 90-day marks, too).

The questions I answered included:

• How is the brand new function and Buffer as an organization lining as much as your preliminary expectations?
• What’s going properly?
• What targets do you wish to set for the following 30 days?

These turned out to be fairly helpful for this text — a lot of what I’ve unpacked beneath got here from my self-review musings! Additionally, on the time of penning this, I simply received off a name with Hailley on my 30-day evaluate from my onboarding buddies, which I’m completely happy to report have been optimistic!

3 issues I discovered stunning after becoming a member of Buffer

The Buffer Values are felt in every single place

From the second I joined the group, I used to be struck by how properly folks talk with one another — not solely when it comes to effectiveness however kindness, too. The Buffer values shine via in a lot of what we put out into the world — however I’ve felt it most in how everybody engages with one another.

Speaking the necessities succinctly but additionally in a tactful, optimistic method is basically an artwork and a science. Having come from organizations the place outcomes and effectivity are prized above all else, it’s been like a breath of contemporary air to interact with individuals who worth their relationships with one another as a lot as they do the work.

We genuinely work flexibly

There is no such thing as a clock-watching — or moderately, Slack-watching — right here in any respect. Versatile working is one thing that just about each firm I’ve labored for has marketed, however by no means actually put into apply.

However at Buffer, folks outline once they work and are trusted to get the job accomplished. Whether or not meaning they’re obtainable on Slack from 9 am to five pm their time, or favor to work on and off between errands or caring for his or her children. There’s a give and take right here, as you’ll have picked up in our communications steerage. Timezone overlap points would possibly imply you’re round somewhat earlier or later than ordinary for some conferences, however you’re free to adapt your working day to make this be just right for you.

Talking of children: as luck would have it, my toddler daughter had a number of bouts of sickness throughout these few weeks. The primary few instances I needed to dip out to look after her or take her to the physician, I felt extremely responsible — how would this look in my first month on the job?

However Hailley was fast to reassure me after I despatched via some flustered apologies on Slack. “I want I had extra recommendation there [on how often kids get sick] however I can simply say we’re a extremely versatile office and other people genuinely rearrange schedules and transfer deadlines with sick kiddos. It occurs and we will work via that collectively, I’m not nervous about it, in case that helps!”

With this reassurance, I used to be capable of end up work when my daughter was asleep within the night, and even dip out for complete days to look after her, with out feeling harassed about work in any respect.

The four-day workweek is actual — and it really works

Buffer implemented a four-day workweek back in May 2020 and by no means seemed again. I’d already learn how, 18 months later, 73 percent of the team was capable of work Monday to Thursday and revel in a three-day weekend. However I’ll be absolutely sincere right here: the previous journalist in me was skeptical. I didn’t actually consider a four-day workweek may probably work.

I assumed maybe, best-case situation, there could be a tradition of individuals logging in on Fridays to be “the hero” — however this isn’t the case in any respect.

As a Buffer beginner, I wish to put this on report. Barring a few people on the advocacy team who work Fridays and take one other day of the week off in lieu of that, or those that have opted for shorter days moderately than 4 days, hardly anybody works on a Friday.

Doing one thing by ‘the tip of the week’ means Thursday. On Thursday evenings, my teammates want everybody an excellent weekend. On Friday, our Slack is a ghost city.

However a four-day workweek requires some stable time administration and prioritization expertise — and it’s one thing I’m nonetheless adapting to. These are each areas of self-improvement for me. So proper now, I principally use Friday as an overflow day, although I undoubtedly take it simpler than I’d Monday via Thursday. As I get much more settled and decide up some momentum, I’m certain that Friday will quickly be the beginning of my weekend, too.

60, 90, and past

My journey at Buffer has simply begun — and it in some way feels concurrently like I’ve been round eternally and no time in any respect. I’m undoubtedly beginning to really feel comfy, like I’m discovering rhythm, I nonetheless have loads of studying and rising to do.

All of which, in fact, I’ll be exploring in my 60 and 90-day self-reviews — and maybe on our Open Weblog, too. If there’s something you’d prefer to learn about life at Buffer as I get additional alongside in my journey, let me know! Depart a remark right here, or discover me on LinkedIn.